Product Tour.

Your path to document management begins here. Watch this series of introductory demos and see how Document Locator works. As you view the demos, consider the points below to begin thinking about ways document management can benefit you.

Things to think about.

What kinds of documents do I have… contracts, HR files, drawings, emails?
How are files handled in reviews, approvals, filing, searching?
How are prior versions stored and categorized?
How secure are my files against unauthorized access or accidental deletion?
How many people share and interact with information?
Who needs access from outside the office?
Are my documents and processes audited?
Why are files searched, and how are they retrieved?

Customers Words.

Everyone from manufacturers to business service providers; from non-profits to government agencies; from property management firms to construction and engineering companies… Everybody uses document management. Hear in their own words why they think Document Locator is an advantage.

Customers Words

"Document Locator's deep integration with the Microsoft architecture has made it very easy to train new users. We are continuing to find new ways to use the product to make City of Hope Hospital more productive."

Ravi Sandhu,
City of Hope Hospital

"Document Locator is being used to reduce the physical, mental and cost challenges involved with managing all of our paperwork...it has changed our archival material into a powerful reference tool available at all times, accessible with a minimum of training."

Jeff Crawford
Oregon Professional
Liability Fund

"We were looking for a multi-functional product that could do everything we needed, and we found it in Document Locator."

June Smith
Commonwealth Medical Labs

"It [Document Locator] met every requirement we had. It was extremely flexible and could be adapted for any situation."
"We are able to search through more than 200,000 PDF documents in a matter of seconds, and we are able to meet Sarbanes-Oxley requirements for sensitive corporate documents."

Trista Fandel
Aventine Renewable Energy

"...Document Locator saves us 20 hours every week by flagging missing items and, with its notifications and approvals features, helps us stay on track by automatically sending the documents to the doctors and notifying us that we have approved documentation ready to go to billing."

David Dooley
Mississippi Valley Surgery

"We benefit tremendously from Document Locator, every day. Our people gain the confidence that the documents they need are actually in the system and available to them."

Laurie Peterson,
City of Sherwood, Oregon

"Hard Drives are Cheaper Than Warehouses."

State Mutual Life & Health

"The value of the scan module in Document Locator is absolutely staggering. In the process of scanning all our active case files to manage them strictly as electronic files, we had some documents that were copies-of-copies of the original and we were still able to index and search on obscure words in the text."

Dennis Daigger
Alaska Mental Health Trust Land Office

"In the past we have had papers misfiled that took hours to find. I am sure we can find any papers we need now in a matter of minutes."

Tom Horn,
Al Angelo Company

Why Document Locator.

Value. Ease-of-use. Flexibility. These and other factors will play a role in your selection of document management technology. Here's our story, so you can make an informed decision about Document Locator.

Starting at $495 per license, Document Locator's affordability is a value in itself. However, the cost savings and benefits resulting from optimized business practices will have an even greater impact on your bottom line. Where business processes are improved with automation; where information drives decision processes; where complete accountability reduces financial risk… in all these areas and more, document management adds value. For more on the benefits of document management, see our Smart Strategy ePaper.

Why Document Locator

Easy-as-windows navigation turns document management into second-nature for people using Document Locator. Usability is an important consideration given the inherent challenges that come with the deployment of any new software. Training, user-adoption… and ultimately the success of your entire document management roll-out, benefits from the easy-to-ease, Microsoft integrated experience in Document Locator.

Integration with Microsoft Windows makes document management seem just like everyday Windows operations. Drag-and-drop files, right-click menus on folders, navigate in Windows Explorer… it's all possible. Built-in commands in common business applications, like Microsoft Word, Excel, and even Outlook, means that people remain within the familiar applications they use every day.

Document management, just the way you want it. Need more licenses? Purchase them as you need them. Have a custom workflow? Configure it using a menu-driven configuration process. Want remote access? Host your own Web access. Document Locator is designed for ultimate flexibility in licensing, configuration, access, and more.

The only thing we do is Document Management. We specialize in software and solutions that manage your information infrastructure. Our software is developed at ColumbiaSoft in the United States by software engineers in the U.S. Our customer support and professional services are also U.S.-based. Having been in business since 1998, we've been around long enough, with enough experience and dedication, to say we know the business.

Ready to buy?

Here are some details to consider. Contact us when you are ready to buy… We're looking forward to hearing from you!

Software licenses

A named-user license is an all access license for a single person. It provides both desktop and web access for a single user.

A dedicated desktop license is a single user license tied to a single client machine. It is a 1-to-1 license that is best suited for active users. It is not a 'named user' license. It provides for Windows-integrated desktop access only.

The concurrent desktop and concurrent Web access licenses are shared licenses and can be used by more than one person, at different times. They have a 10 minute timeout, so after 10 minutes of non-use by one person, the license becomes free again for use by the same or another person. Only one person can use a concurrent license at any one time. Although they cost more (more than double in the case of a desktop license), the concurrent option can be good a choice when large numbers of people use the system infrequently.

Your solutions manager will work with you in identifying which are best license types for your situation.

Web Access

Web access licenses can be purchased as optional concurrent add-on licenses that allow users to connect to your document management system via an Internet connection using a Web browser. Unlike a hosted service, or SaaS, you host your own Web access to Document Locator yourself using IIS (Internet Information Services). It's similar to Microsoft Outlook Web Access. The Web browser interface emulates the desktop experience, however, not all functions are available in the browser.

Purchasing licenses

Software licenses are purchased. You may purchase additional licenses at any time. When you are ready to buy, we'll send you a sales order. Once we receive an authorized signature, you will be able to install the software and we will send you an invoice.

Annual maintenance and support

Maintenance and support is optional after the first year. The program costs 20% of the cost of software licensees, annually. Most customers choose to purchase maintenance and support because it provides valuable technical support as well as upgrades of the software. Upgrades keep the software current with the latest technologies.

Here's what's included:

Technical support (9 am - 9 pm Eastern / 6 am - 6 pm Pacific) Monday –Friday, excluding holidays.
Free software upgrades during the maintenance period.
Documentation for installation and configuration.
Customer portal access with educational videos, online knowledge base, customer forum, and more.

Training

Optional paid training programs include a three-day course held monthly in Portland, Oregon, as well as on-site and custom training course options.

Professional services

Professional services are available as an option for assistance with implementation, configuration, custom integration, system migration, or process improvement.

Microsoft SQL

Document Locator uses Microsoft SQL as the underlying database. The proven performance and affordability of Microsoft SQL provides a stable, reliable foundation for the document management system. ColumbiaSoft is a Microsoft ISVr (reseller), and can sell you Microsoft SQL licenses if you need them. Or, you may purchase them from any Microsoft reseller.

Hardware requirements

Hardware requirements for Document Locator can be found online at: http://www.documentlocator.com/features/system-requirements.htm. ColumbiaSoft does not sell hardware, however, we may be able to introduce you to technology providers that can assist you.

Imaging

Document Locator's optional scanning software components are designed to make it easy to convert paper into digital files in your electronic document management system. Many customers choose to scan documents themselves, while others hire outside companies for scanning services. ColumbiaSoft does not provide paper scanning services.

Optional components

Among optional components for Document Locator are tools used in scanning, email archiving, SharePoint integration, Brava! integration, Prolog integration, integrated search tools, and an "SDK" developer's kit.

Financing

Financing offers an affordable way to build immediate business value, while deferring cost over time. ColumbiaSoft can refer you to a variety of financing options.